Overlay public folders in Outlook 2007

Posted: 4th November 2011 by Seth Killey in Nerdy Stuff

One feature I really like with Google calendar is the ability to easily overlay multiple calendars into one master calendar.  You can do the same thing in Outlook 2007 but it isn’t as intuitive, especially if you wish to do this with public calendars.  Here’s some steps to overlay multiple calendars, including public calendars.

  • Navigate to the public folder(s) you wish to overlay.  Right-click and select Add to Favorites…

  • Now that you have added your public calendar as a favorite, you can check the check box to add it to your calendar view.  Navigate to the calendar tab and check the check box for the calendar you just added as a favorite, click on the arrow to View in Overlay Mode

  • You should end up with something like this, where the calendars are merged into one

  1. Bubba John says:

    Thanks, helped a bunch!

  2. Avril says:

    Thank you, we have been trying to find the best way of viewing our Public Calendar for some while as we use it to keep track of meetings & site visits for a number of people and use a different calendar for annual leave to make things less crowded, now we can overlay and view all the details at the same time – brilliant.

  3. kat says:

    THANK YOU! I just started a job with multiple shared calendars for reserving conference rooms and had to continually toggle between them. THIS INFORMATION TO OVERLAY PUBLIC CALENDARS IS AWESOME!